Pricing that reads like a work order.
No mystery bundles. A quote from us lists the crew hours, the equipment, the garments, and the travel — line by line — so you can route it through approvals without a follow-up call.
Staffed station
From ~$5,000
A typical local single-day: equipment, crew, setup, live hours, teardown, and prep.
Crew time
$250 / hour
Covers setup, live operation, breaks, and strike — not just the hours guests see.
Travel
$900 flat
Outside Orange County, LA, and San Diego — Las Vegas included. Local dates carry no travel line.
Standing dates
Program rates
Recurring calendars are quoted as one program, not a stack of one-off invoices.
Six inputs move the number.
Send these with your request and the quote comes back accurate the first time.
| Input | Why it matters |
|---|---|
| Live hours | Crew time is the biggest line. A tight 3-hour window often outperforms a sleepy 8-hour one. |
| Heads on the floor | A second machine roughly doubles throughput and adds an operator — worth it when guests arrive in waves. |
| Garment supply | We can bring counted blanks or stitch your inventory. Supplying your own removes product cost but not prep time. |
| Logos digitized | Each new logo is a one-time stitch-file build. Recurring programs amortize this to zero after the first date. |
| Days on site | Multi-day runs share one load-in and strike, so day two onward is meaningfully cheaper than day one. |
| Distance | OC, LA, and San Diego carry no travel fee. Las Vegas and beyond adds the $900 flat; nationwide is quoted per route. |
Why standing programs quote lower per date.
The expensive parts of live embroidery are the ones nobody watches: digitizing, garment sourcing, floor planning, insurance paperwork, and the load-in itself. On a one-off, those costs live inside a single day. On a monthly bookstore program or a quarterly HQ gifting calendar, they spread across every date on the schedule.
That is why we ask early whether a date is a test or the start of a rhythm. If there's any chance you'll rebook, say so — the first quote can be structured so later dates get cheaper instead of starting over.
Budget holders like the shape of it: one approval, one vendor file, a predictable per-date number, and a recap report after each visit justifying the next one.
Get your number.
Dates, property, garments, guest count — that's enough for a real quote, not a range.